Program Policies

The following copyright considerations and requirements apply to educational activities provided for non-profit educational institutions. It is the speaker/instructor's responsibility to obtain appropriate permissions, licenses, or approvals required for any copyrighted graphic, text, or video used in a presentation conducted for any regional AHEC.

What is Copyright?

"Copyright" literally means the right to copy but has come to mean that body of exclusive rights granted by law to copyright owners for protection of their work.

What is Protected by Copyright?

• Journal articles (including tables & charts) & Books
• Websites
• Drawings, Photographs, Maps, & Graphic Design
• Movies, Videos, & Music
• TV s Radio Broadcasts

What is Fair Use?

"Fair use" allows limited portions of copyright-protected works to be used in certain circumstances. Examples are:

• Criticism or Comment
• News Reporting
• Face-to-Face Teaching Activities
• Scholarship & Research

Four Factors to Consider When Determining If Fair Use Applies

• Purpose & character of the use
• Nature of the work (factual or creative, published or unpublished)
• Amount of the work being used or whether the portion used represents the heart of the work
• Effect on the market or on the work's value

Where to Find Copyright Free Images

Always read the Terms of Use or the User License Agreement prior to using images and include attribution with the image (or on a labeled list of references at the end of the presentation). Some suggested sites include:

• Creative Commons - https://search.creativecommons.org/
• Pixabay - https://pixabay.com
• Public Health Image Library (PHIL) - https://phil.cdc.gov/
• Unsplash - https://unsplash.com/

If using Google Images - https://images.google.com, select Tools, Usage rights, and Labeled for reuse.

Rules of Thumb to Remember

• Assume all images are copyrighted.
• Hyperlink to videos or articles rather than provide a copy. Permission must be obtained to copy/embed or distribute the work to more than one person.
• The source of published material, images, and photographs must be cited – either on the slides or on a reference slide at the end of the presentation. Include author, journal title or website, and year of publication.
• “Fair Use” of copyrighted material applies to classroom education. There are different standards for material posted on a webpage (such as handouts) or recorded/enduring material (webinars or online courses).
• Statutory fines for copyright violations can range from $750 to $150,000 per infraction or per audience member.
• For more information on “Fair Use,” go to https://www.copyright.gov/help/faq/faq-fairuse.html.

We take your privacy seriously. Please read the following to learn more about our privacy notice.

Note: For additional important information, please read about safe surfing from OnGuard Online.

This privacy notice discloses the privacy practices for: ncahec.net, my.ncahec.net, arealahec.org, charlotteahec.org, dukeahec.mc.duke.edu, easternahec.net, piedmontahec.org, mahec.net, northwestahec.wakehealth.edu, seahec.net, southernregionalahec.org, and wakeahec.org and applies solely to information collected by these websites. It will notify you of the following:

• What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
• The choices available to you regarding the use of your data.
• The security procedures in place to protect the misuse of your information.
• How you can correct inaccuracies in the information.

Information Collection, Use, and Sharing

We are the sole owners of the information collected on these sites. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell, rent or share your information with any third party outside of our organization, other than as necessary. Information needed to facilitate the awarding of credit for continuing professional development activities may be shared with that accrediting body strictly to award credit. If an educational event is jointly provided, no information will be shared with the other partners without you receiving notification. If there are exhibitors at the event, your information will not be shared by us. You may choose to provide the information to the exhibitors.

Unless you ask us not to, we may contact you via mail, email or social media in the future to tell you about continuing professional development activities, local AHEC news, NC AHEC initiatives, or changes to this privacy notice.

Your Access to and Control Over Information

You may opt out and/or unsubscribe from AHEC marketing at any time. In addition, you can do the following by contacting us via the email address or phone number given on our website:

• See what data we have about you, if any.
• Change/correct any data we have about you.
• Have us delete any data we have about you.
• Express any concern you have about our use of your data.

Activity registration allows transactional emails for confirmations, handouts, evaluations, certificates, etc. information.

Security

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personal identifiable information. Cardholder data is not stored. The computers/servers in which we store personally identifiable information are kept in a secure environment.

Registration

In order to gain access to registration and educational information, a user must first complete the registration form. During registration a user is required to give certain information (such as name and email address). This information is used to contact you about the services on our site in which you have expressed interest. At your option, you may also provide demographic information (such as gender or age) about yourself, but it is not required.

Cookies

We use “cookies” on this site. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site and you may follow your Internet browser’s instructions to delete cookies at any time.

Links

This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.